What Do The Colors In Outlook Email Mean

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  1. Outlook 2016 Change Font Color From Blue
  2. How To Change Colors On Outlook Email
IncomingMean

Well, up to 90% of those instant judgements are based on color or visual cues. You’ll find plenty of claims out there touting the meaning of colors: red conveys courage, yellow implies optimism, green means balance, or blue suggests trust. Mar 08, 2017 Naturally some colors are more eye-catching than others, so your eye is going to be drawn to those more and since the colors are applied randomly, Outlook Mail is probably going to draw your. To further customize how these messages appear, such as their font style and size, click Using Colors, and then click Automatic Formatting in the Ways to Organize Inbox dialog box. To turn off the color setting, click Turn off. To change the color, click Turn off, click the color that you want, and then click Turn on.

Outlook holds a lot of icons to indicate different item types and other item properties. Below you’ll find a long list of these icons and their meaning.

Outlook

If Outlook finds something in an email that looks like an action item, an Action items tab automatically appears on the reading pane. Select the Action Items drop-down arrow to read the action item, and then select FOLLOW UP if you'd like to set a Follow Up Flag to remind you to do that action item.

E-mail

Unread Message
Unread Signed Message
Unread Encrypted Message
Read Message
Read Signed Message
Read Encrypted Message
Draft
Sending Message
Forwarded Message
Forwarded Signed Message
Forwarded Encrypted Message
Replied on Message
Replied on Signed Message
Replied on Encrypted Message
Out Of Office Message
Message Recall Request
Message Recall Failure Report
Message Recall Successful Report
Multimedia Message (can I get a repro?)
Delivery Report
Non Delivery Report
Message Deleted Without Being Read Notice
Message Read Notice
Secure Receipt
Post
Replied on Post
Message Holds (Receipts) Tracking Tab (Outlook 2003 and previous)
Message Holds (Receipts) Tracking Tab (Outlook 2007 and Outlook 2010)

Meeting Messages

Email
Meeting Request
Accepted Meeting Request
Cancelled Meeting Request
Can I get a repro?
Declined Meeting Request
Tentative Meeting Request

Calendar

Recurring Item
Exception to Recurring Item
Data Conflict
Start Time of an Appointment or Meeting
End Time of an Appointment or Meeting
All Day Event
Scheduled Meeting
Private Item
A Reminder is Associated with this Item
A Meeting Workspace is Associated with this Item
A File Attachment is Associated with this Item
More Items

Contacts

Contact
Contact with Journaling enabled
Distribution List (Outlook 2003 and previous)
Distribution List / Contact Group (Outlook 2007 and Outlook 2010)

Tasks

Outlook 2016 Change Font Color From Blue

Task
Delegated Task
Received Task
Recurring Task
Accepted Task
Declined Task
Task Request

Journal

For an overview of journal items click here.

Folders

2016
Main mailbox store (holds the Outlook Today screen)
Extra data store such as pst-file, mailbox, Public Folders, SharePoint etc…
Inbox
Drafts
Sent Items
Deleted Items
Junk E-mail
Outbox
Folder
Shared folder in your mailbox
Shared folder you are connected to and thus not in your own mailbox (more info)
Search Folder
Inactive Search Folder (click on it to activate)
Conflicts folder in Sync Issues
Failures folder in Sync Issues
RSS Feeds
Calendar
Contacts
Tasks
Notes
Journal

General

High Importance
Low Importance
Attachment
Unresolved
1 Off; something is screwed up
Sticky Note

Security (icon shown in Message)

Invalid Signature
Encrypted
Valid Signature
Unknown Signature
Signature Warning

Flags (Outlook 2003)

No Follow Up Flag
Red Follow Up Flag
Blue Follow Up Flag
Yellow Follow Up Flag
Green Follow Up Flag
Orange Follow Up Flag
Purple Follow Up Flag
Follow Up Completed

Non-Native (added via custom forms or add-ins)

How To Change Colors On Outlook Email

Appointment created via the Live Search Maps Add-In for Outlook
Archived message via an Exchange level archiving solution
Spam message indicated via a 3rd party anti-spam solution




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